While not a true backup, OneDrive can be set up to automatically sync anything placed in the Desktop, Documents, and Pictures user folders. The number one underused feature of OneDrive is its backup functionality. You can set individual files or folders to be kept locally on your device, or you can store them in the cloud and free up disk space on your local drive. OneDrive is great for accessing your local files when you are offline and then having them sync again when you reconnect. You can access them on your desktop, laptop, and mobile device on the great OneDrive app (Android and iOS). It is like a lot of other cloud storage services on the market in that when you put files in OneDrive, you can access them from anywhere with an internet connection.
It is a place to keep personal work-in-progress and private documents where only you can access them. OneDrive for Business (referred to below as OneDrive) is a personal file repository and sync app. The idea is to use them as tools to maximize those benefits and limit the drawbacks. OneDrive, SharePoint, and Teams will help you eliminate those inefficiencies.Įach of them has its benefits and its drawbacks.
If people must hunt for files they need, it can lead to inefficiencies and lost production time. When deciding where to put your files, your goal should be to put them as close to where they are needed as possible and grouped logically.
Your IT team is chomping at the bit to get started, but you still need to figure out where your files should go! You have decided to go with Microsoft 365, and you know that you will be using OneDrive, SharePoint, and Teams to store your files. You are all ready to move your file servers to the cloud. This is an all-too-familiar story that businesses could eliminate by using resources in the cloud. Soon the low hum of a server room returned, and our IT professional completed another on-site emergency recovery. It was the boss’s toddler who somehow got behind the servers and started pulling all the power cords out of the machines for fun.
Once at the office, our intrepid system administrator quickly found the source of the server outage. “Why won’t the boss let me move our files to the Microsoft cloud like everybody else?” “Why am I heading back to the office when I could be snuggled up in bed?” he mused. His head held low, and his coat wrapped tight around him. Through the sheets of falling rain, the cold blustery wind, and the monstrous puddles, he trudged. It was the sound of his phone ringing and his boss yelling at him to come into the office because the file storage server had crashed. On a dark and stormy night, a lone system administrator was awakened to a horrible sound.
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